Last updated: 21 August 2025

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1. Introduction

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Liberation Arts CIC (trading as Liberation Art Gallery) (“Liberation”, “we”, “us”, “our”) respects your privacy and is committed to protecting your personal information.

This Privacy Notice explains how we collect, use, store and protect personal information about people who interact with us through Liberation Art Gallery and our wider creative and community activities.

This includes:

• visitors to our website;

• customers and collectors purchasing artwork;

• artists and creative partners;

• exhibition and event attendees;

• newsletter subscribers;

• suppliers and professional contacts;

• organisations and partners we work with.

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Liberation Arts CIC is responsible for deciding how and why your personal information is used. Liberation Art Gallery is our trading name and the name used publicly for our gallery activities.

If you take part in one of our mentoring programmes, creative sessions or Alternative Provision placements, please see our separate Young People’s Privacy Notice, which explains how we collect and protect information relating to participants.

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2. Who We Are

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Liberation Arts CIC is a Community Interest Company registered in England and Wales.

Registered CIC number: 14826814

Trading name:
Liberation Art Gallery

Contact email:
info@liberationartgallery.com

For the purposes of data protection law, Liberation Arts CIC is the data controller responsible for your personal information.

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3. Information We Collect

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The information we collect depends on how you interact with us.

This may include:

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Information you provide to us

• your name;

• email address;

• telephone number;

• postal address;

• information provided when purchasing artwork;

• information provided when contacting us;

• information provided when signing up to our mailing list;

• information relating to artists, creative partnerships, events or professional relationships.

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Payment information

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When you purchase artwork or services from us, payments are processed securely through trusted third-party payment providers.

We do not store your full payment card details.

We may use payment providers such as Stripe or Square to process transactions securely.

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Website information

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When you visit our website, we may collect technical information such as:

• IP address;

• browser type;

• device information;

• website usage information;

• information collected through cookies.

This helps us maintain website security, understand how visitors use our website and improve our services.

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4. How We Collect Your Information

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We collect information through:

• enquiries made through our website;

• purchases of artwork or services;

• newsletter sign-ups;

• attendance at exhibitions, events or activities;

• direct communication with us by email, telephone, social media or other methods;

• information provided by organisations we work with where appropriate.

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5. How We Use Your Information

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We use your personal information to:

• provide artwork, products and services;

• process purchases and payments;

• respond to enquiries;

• communicate with customers, artists, suppliers and partners;

• manage events and exhibitions;

• send information about our exhibitions, artists, activities and opportunities where you have agreed to receive communications;

• maintain and improve our website and services;

• keep our website secure;

• maintain appropriate business and financial records;

• meet legal and regulatory requirements.

We only use your information where we have a lawful reason to do so.

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6. Our Lawful Basis for Using Your Information

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Under UK data protection law, we rely on the following lawful bases:

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Contract

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Where we need to use your information to provide services, complete purchases or fulfil an agreement with you.

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Legitimate Interests

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Where using your information is necessary for our legitimate activities, including:

• managing relationships with customers, artists and suppliers;

• running exhibitions and events;

• improving our services;

• maintaining business records;

• communicating with people who have an interest in our work.

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Legal Obligations

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Where we need to use information to comply with legal responsibilities, such as financial and accounting requirements.

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Consent

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Where you have given permission for us to use your information for a specific purpose, such as receiving marketing communications.

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You can withdraw your consent at any time.

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7. Marketing Communications

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We may contact you about Liberation Art Gallery exhibitions, events, artists and activities where:

• you have signed up to receive communications; or

• you have otherwise agreed that we may contact you.

You can unsubscribe at any time by using the unsubscribe link in our emails or by contacting:

info@liberationartgallery.com

We will respect your request and stop sending marketing communications.

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8. Sharing Your Information

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We do not sell or rent your personal information.

We may share information with trusted third parties where necessary to operate our services, including:

• payment providers;

• website and technology providers;

• delivery providers where artwork purchases require shipping;

• professional advisers;

• organisations where we are legally required to share information.

Where another organisation processes information on our behalf, we take reasonable steps to ensure appropriate safeguards are in place.

We may also share information where necessary to protect individuals’ safety or comply with legal obligations.

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9. How We Keep Your Information Safe

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We take appropriate measures to protect your personal information from:

• unauthorised access;

• loss;

• misuse;

• accidental disclosure.

Access to personal information is limited to people who need it for legitimate purposes.

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10. How Long We Keep Your Information

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We only keep personal information for as long as necessary for the purposes it was collected for.

We regularly review the information we hold and securely delete or anonymise information when it is no longer needed.

Some information may need to be kept for longer periods where required by law, including financial and accounting records.

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11. Your Rights

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Under UK data protection law, you have rights including:

• the right to ask what personal information we hold about you;

• the right to ask us to correct inaccurate information;

• the right to ask us to delete information where appropriate;

• the right to withdraw consent where processing is based on consent;

• the right to object to certain types of processing;

• the right to request restriction of processing;

• the right to request transfer of your information in certain circumstances.

To exercise your rights, please contact:

info@liberationartgallery.com

We will respond to requests within the timescales required by data protection law.

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12. Cookies

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Our website uses cookies and similar technologies.

Cookies help us:

• keep our website functioning;

• understand how visitors use our website;

• improve our online services.

You can manage cookie settings through your browser. Some website functions may not work correctly if cookies are disabled.

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13. Links to Other Websites

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Our website may contain links to external websites, including artist websites, social media platforms and partner organisations.

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We are not responsible for the privacy practices or content of external websites. We recommend checking the privacy notices of any external websites you visit.

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14. Children and Young People

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Liberation Arts CIC delivers creative programmes, mentoring and Alternative Provision activities involving young people.

Information collected through these activities is handled separately under our Young People’s Privacy Notice, which explains how we collect, use and protect young people’s information.

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15. Complaints

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If you have concerns about how we use your personal information, please contact us:

Email:
info@liberationartgallery.com

You also have the right to complain to the Information Commissioner’s Office (ICO), the UK regulator for data protection.

Website:
https://ico.org.uk

16. Changes to This Privacy Notice

We may update this Privacy Notice from time to time to reflect changes to our services, technology or legal requirements.

The latest version will always be available on our website, with the date of the most recent update shown at the top of this notice.